Lean Office e a melhoria dos serviços: um estudo de caso em uma Instituição Federal de Ensino

Abstract

This study aimed to analyze the flow of amendments to contracts administrative works - Instituto Federal do Amazonas Manaus Campus Zona Leste (IFAM-CMZL), based on the principles and tools Lean Office. This tool comes from the Lean philosophy, Manufacturing, which concerns principles for waste disposal, such as overproduction, inventory, defects, transport, handling and unnecessary waiting. In this sense, this research was motivated to identify waste in the process of issuing an addendum of works of IFAM - CMZL, pointing from the problems identified areas for improvement. This study was conducted in a public education institution whose formal and bureaucratic procedures, need improvement, given the changing market. The method used for this research was deductive and the means for data collection are graded on desk research, interviews, direct observation, field research, literature review and case study. The data collected through the documents were used to build the map of the current state and the total time of each process that showed variability in time and steps missing. Due to the missing steps, we applied a nonparametric statistical test to validate that the lack of these steps affects the total process time. Through interviews it was possible to correlate the information with the concepts and tools Lean Office which favored this research, since these concepts can be used in public environment. The research results from the theoretical and practical contributions, we suggest the application of Lean concepts, different routine, with maps showing the procedures studied and analyzed in order to contribute with suggestions for improvements to the process, among them stand out: against the waste of time, it is suggested applying the 5S, continuous flow of activities and tool work cell, relative to rework - common practice in certain sectors of the institution, it is suggested the application of training aimed at continuous improvement and consequently the reduction of waste found